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STUDENT RIGHT TO PRIVACY

Student’s Right to Privacy and Access to Records

PB Cosmetology Education Center respects and protects each student’s right to privacy and access to records. No
personal information about the student will be communicated by staff to anyone without the student’s written
consent. The school does not publish a student directory. The school requires written consent from the student or
guardian before releasing any student information in response to a third-party request, other than a request by
NACCAS, unless otherwise required by law.

Student files are maintained and secured in the school’s business office. Access to student files is limited to
appropriate personnel only. Students may inspect their files, provided the inspection takes place in the presence of
authorized staff only.

PROCEDURE:
1. Written consent from the student or parent/guardian of a dependent minor for release of records is required
for each third-party request.

2. The school will not release original documents from student files without permission from the School
Director.

3. Staff will not acknowledge phone inquiries. All third-party requests must be made in writing and require
the consent of the student. Emergency phone calls will be dealt with on a case-by-case basis.

4. Students may access their school records be appointment. Requests must be made in writing. Authorized
staff will be available to provide supervision and interpretation of student records.

5. Student’s cumulative records will be maintained for a minimum of five years.

FERPA
The Family Educational rights and Privacy Act (FERPA) is a Federal law that protects the privacy of student
education records. The law applies to all schools that receive funds under an applicable program of the U.S.
Department of Education. FERPA gives parents certain rights with respect to their children’s education records.
These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school
level.
Students to whom the rights have transferred are “eligible students.”
Parents or eligible students have the right to inspect and review the student’s education records maintained
by the school. Schools are not required to provide copies of records unless, for reasons such as great distance, it is
impossible for parents or eligible students to review the records. Schools may charge a fee for copies.
Parents or eligible students have the right to request that a school correct the records, which they believe to
be inaccurate or misleading. If the school decides not to amend the record, the parent or eligible student then has the
right to a formal hearing. After the hearing if the school still decides not to amend the record, the parent or eligible
student has the right to place a statement with the record setting forth his or her view about the contested
information.
Generally, schools must have written permission from the parent or eligible student in order to release any
information from a student’s education record. However, FERPA allows schools to disclose those records, without
consent, to the following parties or under the following conditions:
 School officials with legitimate educational interest
 Other schools to which a student is transferring
 Specified officials for audit or evaluation purposes
 Appropriate parties in connection with financial aid to a student
 Organizations conducting certain studies for or on behalf of the school
 Accrediting organizations

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